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Collections Management Standard & Digital Asset Management Go Hand in Hand

Collections Management & Digital Asset Management

Many in the museum and/or heritage and culture industries are familiar with SPECTRUM©; the standard for collections management procedures in the UK. SPECTRUM, developed by The Collections Trust, helps museums ensure that all related metadata is tagged appropriately.

What do Digital Asset Management and SPECTRUM have in common?
SPECTRUM Digital Asset Management custom catalogue templates (built right into Extensis Portfolio software) and automated keywords can help Heritage and Culture organisations save time and improve efficiencies by recognizing assets and making sure they are tagged correctly.

SPECTRUM 5.0 is scheduled to be released in May 2017. What does this mean for you?
We’ve teamed up with The Collections Trust to reveal new 5.0 features during an upcoming webcast. Sarah Brown, The Collections Trust Outreach Officer, will highlight what’s new in the SPECTRUM latest release. Chris Stevens, Extensis Sales Engineer, will focus on the smart keywords module, tagging metadata automatically, API, and how museums (and other H&C organisations) can connect Portfolio to their Collections Management Systems through the use of the API.
Register today

Join us! On Friday the 24th of February, 11:00 am GMT, Extensis will be hosting a joint webcast that will showcase new SPECTRUM 5.0 features and Digital Asset Management.


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Do you use metadata to tag your photos? How many of your current photos have keywords applied?

Recently we asked our customers these questions in our DAM Survey 2016. The answers surprised us quite a bit.

73% of our customers told us that they “need more keywords applied” to their assets—and these are the people that are already invested in a DAM system! Imagine how hard it is for people without a DAM system in place to locate key assets.

Digital Asset Management software has been around for years, but like most technologies, it’s constantly evolving to meet the demands of the modern era. Over the years, one thing has become abundantly clear: if you don’t have metadata tags to search with, it’s REALLY hard to manage assets in an ever-expanding digital universe.

Here are some things NOT to do:

Hire a person to manually affix keywords to hundreds or even thousands of assets (dream job!).

OR

Force-attach keywords to all files that meet a specific criteria (file folder location, for example) via scripting or another bulk, unintelligent mechanism.

And here’s what you SHOULD do:

Automatically attach keywords via some artificial intelligence platform where well-trained algorithms with established taxonomies can interpret the images and apply “smart” tags to them.

If only such technology existed and was readily available…

P2.1-SS-Web-Keywords-Detail-ENOkay, enough teasing. Portfolio 2016 now offers a Smart Keywords module that’s
powered by Clarifai, the visual recognition technology built on the most powerful artificial intelligence in the industry. Simply upload your image and Clarifai suggests smart keywords to help you tag and organize your asset within seconds. One click. It’s that easy.

Skip the excruciatingly mind-numbing process of entering keywords manually. And eliminate the human error factor of common mistakes like typos or misspelled words. Win/win.

Keywords are what make any DAM system effective. Without them, you’re just swimming in a sea of random assets. By accelerating the keyword process, Portfolio Smart Keywords creates more time, energy, and resources for you to focus on doing great work!