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Collections Management Standard & Digital Asset Management Go Hand in Hand

Collections Management & Digital Asset Management

Many in the museum and/or heritage and culture industries are familiar with SPECTRUM©; the standard for collections management procedures in the UK. SPECTRUM, developed by The Collections Trust, helps museums ensure that all related metadata is tagged appropriately.

What do Digital Asset Management and SPECTRUM have in common?
SPECTRUM Digital Asset Management custom catalogue templates (built right into Extensis Portfolio software) and automated keywords can help Heritage and Culture organisations save time and improve efficiencies by recognizing assets and making sure they are tagged correctly.

SPECTRUM 5.0 is scheduled to be released in May 2017. What does this mean for you?
We’ve teamed up with The Collections Trust to reveal new 5.0 features during an upcoming webcast. Sarah Brown, The Collections Trust Outreach Officer, will highlight what’s new in the SPECTRUM latest release. Chris Stevens, Extensis Sales Engineer, will focus on the smart keywords module, tagging metadata automatically, API, and how museums (and other H&C organisations) can connect Portfolio to their Collections Management Systems through the use of the API.
Register today

Join us! On Friday the 24th of February, 11:00 am GMT, Extensis will be hosting a joint webcast that will showcase new SPECTRUM 5.0 features and Digital Asset Management.


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Join Extensis at one of several heritage and culture events across the globe, where we will share how some of the world’s most prestigious museums use DAM to not only manage their collection objects, but also how Portfolio Server 11 integrates with Collection Management Systems (CMS) using an open API to create an effective and comprehensive collection management solution.

The “Art of DAM” tour kicked off this week at the Museums Associations Annual Conference & Exhibition in Liverpool, UK where we hosted a workshop along with Tom Bilson of the Courtauld Institute of Art titled “Developing comprehensive collection management solutions.”

Tom Bilson Presenting at the Museums Association Conference in Liverpool

Tom Bilson Presenting at the Museums Association Conference in Liverpool

The rest of the tour dates are as follows:

November 14, 2013

London, UK

Association for Historical and Fine Art Photography Conference

 

November 20-23, 2013

Montreal, Canada

Museum Computer Network  

 

November 20-22, 2013

Cologne, Germany

Exponatec

 

November 27, 2013

London, UK

Digital Asset Management for Museums Conference

 

December 2-3, 2013

Rotterdam, The Netherlands

Digital Strategies in Heritage Conference

Where Shaun Osborn from the Fitzwilliam Museum at the University of Cambridge will be presenting alongside Extensis and Adlib on CMS and DAM integration

 

May 14-15, 2014

London, UK

Museums + Heritage Show

Extensis will be sponsoring the Collections Management Theatre and providing a workshop on linking DAM with CMS

 

May 18-21, 2014

Seattle, USA

American Alliance of Museums Annual Conference

 

We look forward to seeing you there!


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The number of files that individuals, companies and institutions keep is exploding. Nonprofits are no different, and can definitely benefit from implementing a digital asset management solution.

Kristy Smith of Nationwide Children’s Hospital has written a great article over on the Adotas site about Five ways nonprofits can leverage DAM.

It’s a fast read that will get you thinking creatively about how DAM can be leveraged by your team.


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In case you missed it, we have posted a recording of the Webcast we hosted with the Courtauld Institute of Art and zetcom where you can learn how the Institute uses Digital Asset Management (DAM) combined with their Collections Management System (CMS) to catalogue 3,000,000 images.

Edouard Manet, A Bar at the Folies-Bergère, 1882  © The Samuel Courtauld Trust, The Courtauld Gallery, London

Edouard Manet, A Bar at the Folies-Bergère, 1882 © The Samuel Courtauld Trust, The Courtauld Gallery, London

Listen to Tom Bilson, Head of Digital Media and Geoffrey Lowsley, CMS Officer at the Courtauld Institute of Art discuss:

The challenge of sourcing a suitable DAM system to:

  • Catalogue their 3,000,000 images
  • Link in with their CMS, zetcom’s MuseumPlus
  • Linking object metadata in their CMS with Extensis digital asset management system Portfolio Server 11
  • How they implemented and managed DAM
  • How  DAM combined with CMS saves time, avoids unnecessary duplication, and enables easy self-service access to files

Norbert Kanter of zetcom and Richard Bamford of Extensis also discuss how CMS and DAM can benefit your heritage organisation.

Watch the “Learn how the Courtauld Institute of Art uses DAM and CMS to preserve Digital Objects” webcast recording

Aufzeichnung des Webcasts: Erfahren Sie, wie das Courtauld Institute of Art DAM und CMS nutzt, um digitale Objekte zu bewahren.

Eine Aufzeichnung dieses Webcasts steht nun zur Verfügung

Torsten Köbel von Extensis erläutert, wie das Courtauld Institute of Art Digital Asset Management (DAM) kombiniert mit seinem Collections Management System (CMS) nutzt, um 3.000.000 Bilder zu katalogisieren.

Torsten Köbel wird erläutern:

  • Welche Herausforderung es für das Institut war, ein passendes DAM-System zu finden für:
  • die Katalogisierung seiner 3.000.000 Bilder
  • die Verbindung mit seinem CMS MuseumPlus von zetcom
  • Wie das Institut die Metadaten der Objekte in seinem CMS mit dem Digital Asset Management-System Portfolio 11 von Extensis verlinkt hat.
  • Wie das Institut DAM implementiert hat und fortlaufend pflegt.
  • Wie DAM mit CMS kombiniert Zeit spart, unnötige Doppelungen vermeidet und den Nutzern der Dateien den selbständigen Zugriff ermöglicht.

Norbert Kanter von zetcom und Torsten Köbel werden dann erklären, wie auch Ihre Organisation von CMS und DAM profitieren kann.

Webcast ansehen

 


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Torsten Köbel von Extensis wird erläutern, wie das Courtauld Institute of Art Digital Asset Management (DAM) mit seinem Collections Management System (CMS) kombiniert, um ein umfassendes und effizientes Informationssystem über seine Sammlung aufzusetzen.

Edouard Manet, A Bar at the Folies-Bergère, 1882  © The Samuel Courtauld Trust, The Courtauld Gallery, London

Edouard Manet, A Bar at the Folies-Bergère, 1882 © The Samuel Courtauld Trust, The Courtauld Gallery, London

Torsten Köbel wird erläutern:

Welche Herausforderung es für das Institut war, ein passendes DAM-System zu finden für:

  • die Katalogisierung seiner 3.000.000 Bilder
  • die Verbindung mit seinem CMS MuseumPlus von zetcom
  • Wie das Institut die Metadaten der Objekte in seinem CMS mit dem Digital Asset Management-System Portfolio 11 von Extensis verlinkt hat.
  • Wie das Institut DAM implementiert hat und fortlaufend pflegt.
  • Wie DAM mit CMS kombiniert Zeit spart, unnötige Doppelungen vermeidet und den Nutzern der Dateien den selbständigen Zugriff ermöglicht.

Norbert Kanter von zetcom und Torsten Köbel werden dann erklären, wie auch Ihre Organisation von CMS und DAM profitieren kann.

Am Schluß der Präsentation stehen Norbert Kanter und Torsten Köbel für Ihre Fragen zur Verfügung.

Dienstag, 16. Juli 2013
Beginn: 14:00

Dauer: 1 Stunde

Gleich zum kostenlosen Webcast anmelden:

(Wenn Sie trotz Anmeldung nicht teilnehmen können, senden wir Ihnen einen Link zu einer Aufzeichnung des Webcasts.)

 


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Join us for a webcast from the Courtauld Institute of Art – an international centre for the study of the history of art and conservation and home to one of the finest small art museums in the world. Tom Bilson Head of Digital Media will give an insight into how the Institute uses Digital Asset Management combined with their Collections Management System to create an efficient and comprehensive collection information solution.

Edouard Manet, A Bar at the Folies-Bergère, 1882  © The Samuel Courtauld Trust, The Courtauld Gallery, London

Edouard Manet, A Bar at the Folies-Bergère, 1882 © The Samuel Courtauld Trust, The Courtauld Gallery, London

He will discuss:

The challenge of sourcing a suitable DAM solution which would:

  • Catalogue their 3,000,000 images
  • Integrate with their CMS, zetcom’s MuseumPlus
  • Linking object metadata in their CMS with Portfolio Server 11
  • How they implemented and managed Portfolio Server 11
  • How Portfolio Server 11 saves time, avoids unnecessary duplication, and enables easy self-service access to files

Norbert Kanter of zetcom and Richard Bamford of Extensis will then discuss how CMS and DAM can benefit your heritage organisation

At the end of the presentation, Tom, Norbert and Richard will be available for a live Q&A.
16th July 2013
14:00 PM BST
Register for the webcast here
(A recorded webcast will be emailed to you if you register but can’t attend.)

 


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Exhibitor Brochure 2013

Join Extensis at Museums + Heritage, the UK’s most comprehensive and exciting event for the cultural sector, where we will be demonstrating Portfolio Server at stand M9

Extensis will demonstrate how to integrate Portfolio Server with other IT business systems and leverage the benefits of digital asset management across your organisation. Developers can use the Portfolio API to create custom integrations for sharing assets and metadata with your Customer Relationship Management (CRM), Content Management (CMS), Collection Management, or other business systems.

Stop by to learn how to:

  • Centralise and archive images, audio, video and document files
  • Automate asset delivery and benefit from NetMediaMax

Event Details:

  • 15th-16th  May 2013
  • West Hall, Olympia London, Hammersmith Road W14 8UX, London

For more information on Museums + Heritage 2013 or to register for FREE, visit http://www.museumsandheritage.com/show/

We hope to see you there!

 


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In case you missed it, we have posted a recording of the Webcast we hosted with the National Trust for Scotland where you can learn how the Trust uses Portfolio Server 10 to conserve and promote the nation’s cultural heritage.

Listen to John Sinclair, Photo Librarian at the National Trust for Scotland, discuss:

  • Their previous challenge of manually servicing requests from Curatorial, Conservation and all other departments
  • Linking object metadata in the collection management systems with Portfolio Server 10
  • How they implemented and managed Portfolio Server 10
  • How Portfolio Server 10 saves time, avoids unnecessary duplication, and enables easy self-service access to files

He also addressed several questions from webcast attendees including how to link Portfolio with Customer Relationship Management and Collections Management Systems

Watch the “Learn how the National Trust for Scotland uses Portfolio Server to Preserve Digital Objects” webcast recording

Portrait of ‘Gen. The Hon. William Gordon of Fyvie’ by Pompeo Batoni Copyright National Trust for Scotland


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Venez nous rendre visite sur notre stand B10 pendant Sime Sitem 2013, le Salon International des Musées, des Lieux de Culture et de tourisme, au Carrousel du Louvre du 29 au 31 Janvier 2013 et découvrez Portfolio Server.

Portfolio Server propose une solution de gestion des ressources numériques simple et abordable. Reposant sur des technologies ouvertes, le logiciel s’intègre facilement aux processus de travail créatifs et commerciaux.

Pour obtenir une invitation gratuite cliquez ici


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View of Beinn Dearg (L), B Eighe (C), Liathach (R) & Coire Mhic Nobuil from B Alligin. Copyright National Trust for Scotland

View of Beinn Dearg (L), B Eighe (C), Liathach (R) & Coire Mhic Nobuil from B Alligin. Copyright National Trust for Scotland

Join us for a webcast from the National Trust for Scotland, a conservation charity which protects and promotes Scotland’s heritage of architectural, scenic and historic treasures.
They are using Portfolio Server to increase efficiency and digital asset use.
Photo Librarian, John Sinclair will discuss:

  • Their previous challenge of manually servicing requests from Curatorial, Conservation and all other departments
  • Linking object metadata in the collection management systems with the DAMS
  • How they implemented and managed Portfolio Server
  • How Digital Asset Management saves time, avoids unnecessary duplication, and enables easy self-service access to files

At the end of the presentation, John will be available for a live Q&A.
23rd January 2013
11:00 AM GMT
Register for the webcast here
(A recorded webcast will be emailed to you if you register but can’t attend.)

Fyvie Castle. Copyright National Trust for Scotland

Fyvie Castle. Copyright National Trust for Scotland

 


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