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I scream, you scream… after a fruitful product launch, the entire Extensis team was screaming for Ice Cream!

Extensis Ice Cream Social
Summer Treats for an Exquisite Team

We’re always looking for new ways to add value to our products and efficiency to the lives of our customers. Our latest product launch, Portfolio 2017, is an obvious and impressive result of that mindset. We engaged with a larger market, answered their questions, and added new features, helping Extensis make substantial headway in the Digital Asset Management space. Over one year of hard work and it was complete just in time for summer. Yeah!

Extensis Ice Cream Social

Let’s just say the team was on fire!

To cool things off, the team enjoyed delectable ice cream treats from Scoop PDX. They relished heavenly classics such as Cookies and Cream and Chocolate, while others savored gourmet options like Vegan Marionberry, Salted Caramel, and even Root Beer Floats.

Ice Cream Social 2

Scoop PDX schlepped their cart filled with their very own handmade ice cream to our downtown Portland location, parked it in our building courtyard surrounded by cityscape and abundant, colorful flowers. As soon as Scoop PDX started scooping, the sweet aroma of ice creamed and freshly baked waffle cones started to fill the air. Everyone was treated to scoops of ice cream; topped off by a celebratory speech to honor the team’s hard work.

Ice cream Social 3

 

Congrats on the launch and hope you enjoyed your afternoon sugar high!

Here, at Extensis, we develop font management and digital asset management software and we have a blast doing it. To learn more about what we do and our company culture, follow us on Twitter and Facebook. Interested in joining our team? Check out our careers page.


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Celebrating 2016 & the beginning of an exciting 2017: Extensis style

2016 Extensis Holiday Party at Cooper's Hall

 

An Extensis celebration means blackjack and roulette with Monopoly© money, booze, a photo booth, and karaoke. I mean, that’s all you really need to have an exciting holiday party, right? Well, that and remarkable co-workers that help round out the year and start a new one with a bang! That final ingredient was definitely on point at the Extensis Holiday Party.

 

2016 Extensis holiday party

 

The party delighted employees with great food and unlimited spirits at Cooper’s Hall, a winery and tap room. Cooper’s Hall is one of a kind with a charming, festive ambiance and wine on tap for patrons to enjoy. Yep, wine on tap.

Extensis welcomes 2017

Besides unlimited beverages, employees relished fine apps, and entertainment.

2016 Holiday Party at Cooper's Hall

2016 Extensis Holiday Party
Over 100 employees danced to holiday music, mingled with their peers, and showed their photo booth inspiration.

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Extensis holiday party 2016
…however, a few ended the night in a big way. While many had a blast playing blackjack and roulette with faux dollars, a few actually won big! Congrats to our first place casino winner, Brooks Brown, Sr. Software Engineer and our second place winner, Don Johnson, Technical Writer. Both turned the most “fake money” by the end of the night.

There were also many raffles prizes and winners, but Kris Hurrle, Support Technician, took home the biggest prize of the night: an Ipad Mini!

Extensis welcomes 2017

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Extensis holiday party 2016

Congrats to all the winners and the Extensis crew for another stellar year…and many fabulous photo booth pics to share and be proud or embarrassed of!

 

Here, at Extensis, we develop font management and digital asset management software and we have a blast doing it. To learn more about what we do and our company culture, follow us on Twitter and Facebook. Interested in joining our team? Check out our careers page.


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Because software upgrades can be disruptive to a Production environment I’m frequently asked which best practices a company should employ when upgrading Universal Type Server.

Here are ten basic ideas to help guide you through the upgrade process.  Please feel free to share your own tips with us or any others I may have forgotten to mention.

  1. Forward with a Backup – starting your upgrade out with a way to quickly restore your environment in the event of unforeseen problems is always the best way to lower your stress level. Backup first, always.
  2. Keeping up with the Joneses – Often customers jump into the latest operating systems or other application updates before ensuring their software and plugins are compatible. Compatibility information is generally available on the Extensis website so be sure to look before taking the update plunge.
  3. Testing, is this thing on? – Whenever possible, we recommend you review upgrades in a “testing” environment before upgrading your Production environment. This helps you identify and deal with unexpected issues without bringing your business to a halt.
    Did you know? The Extensis software agreement enables you to use your licenses on a separate testing environment at no additional cost. So setup a test environment to ensure everything works as expected.
  4. Keeping up with the times – We realize that it’s very challenging to stay on top of the latest versions of all your software. But just like the rest of the technology world, critical changes occur every day so if you don’t stick to a regular upgrade schedule you’ll fall behind.
    If you want to be certain Universal Type Server upgrades go smoothly, we recommend you lag no more than one full version behind.
    For example, Universal Type Server is currently at version 6.x so if you are running Universal Type Server 4 or older it’s time to get updated. When it comes to databases, upgrading from two (or more) versions back to the current version may not be directly compatible. Upgrading may require extra steps to to ensure you’re current. Staying updated will save you time and energy in the long run.
  5. One step at a time – Remember it’s much easier to ensure a successful upgrade when you use a stepped approach. Complete one installation at a time then validate its results.
    For example, if you need to upgrade systems to Mac OS X, Adobe Creative Cloud and Universal Type Client all at the same time take it slow and implement one change at a time. If you don’t, how will you know where a problem lies when things don’t go as expected? I can assert you will not know and neither will our technical support team.
  6. Server upgrades first – In the Universal Type Server world, client versions are often optimized for their intended servers. Therefore, it’s best practice to upgrade your Server before the clients. This ensures any new database schema updates get handled before connecting new client versions.
  7. In-Place upgrades (over a restore) – Universal Type Server offers two upgrade options. We recommend performing an in-place upgrade over a backup restoration (whenever possible).
    In-place upgrades ensure your current server data is updated quickly and users have the least disruptive experience. Remember as a safety net, run best practice step #1 before doing an in-place upgrade.
  8. Stagger client upgrades – It’s often recommended larger organizations upgrade their client versions in smaller chunks. Doing so minimizes the first-time work Universal Type Server is required to perform when syncing newly connected clients. Many of our customers will schedule client updates by office location, floor, department, or publication so their users have advance notice. Also if an unexpected issue occurs, the number of affected users is manageable.
  9. Contact us, really – Many customers don’t think to reach out to us before they upgrade until something goes haywire. Next time, email or call us first. You’d be surprised how much useful information we can share before you begin.
  10. Finally, do not contaminate the crime scene – In the rare event you encounter an issue, requiring support assistance, please do not make additional changes until we can gather the information needed. Often times we are unable to resolve the issue quickly because important application files, databases and logs are no longer available.

I hope this article was helpful for you. On behalf of the Universal Type Server Team, thanks for being our customer and good luck with your next upgrade.

Feel free to reach out and let me know which other topics you’d like for us to write about.

FREE Guide: Server-Based Font Management Best Practices Guide


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It wasn’t just any typical sunny Friday at Extensis.

The end of the week always elicits some excitement around here, but something seemed different. There was a sense of anticipation in the air. Maybe it was the new Belizean restaurant located steps away along the Portland State University park blocks that everyone has been raving about? Or, perhaps it was the fresh batch of donuts and bagels that arrive every Friday. Maybe the competitive game of darts happening in the common area?

All of a sudden at two in the afternoon, everyone was gone. Vanished!

Where is everyone? The Extensis crew couldn’t take it any longer. Looking out their windows down onto Naito Parkway they could see swarms of people flocking to Tom McCall park. So, they took an early reprieve to escape to 29th annual Oregon Brewers Festival – the largest craft brew festival in North America!

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It’s no secret. We like to have a good time.

Especially during summer months when the city of Portland comes to life. Again just a suggestion…And this year was no different…Brew Fest is a staple of Extensis culture. It wouldn’t be the last week of July if we weren’t handing out mugs and tokens and taking off early to make sure we are able to taste unique brews such as pFriem’s Mango Sour and New Holland – Dragons Milk Reserver’s Mexican Spice Cake (it really does taste like cake!). From sours to IPAs, team Extensis along with almost 80,000 other patrons and 2,000 volunteers were able to taste and enjoy over 80 craft brews at the festival.

Extensis at Oregon Brewers Festival

With a healthy heaping of enjoyable food to choose from, a superb local music line-up, and refreshing misters to help relieve the pain of standing in long lines during 90 degree heat, this five day extravaganza is well worth it.

The next brew festival will take place July 26th – 30th, 2017 and we will definitely be there!

Here, at Extensis, we develop font management and digital asset management software and we have a blast doing it. To learn more about what we do and our company culture, follow us on Twitter and Facebook. Interested in joining our team? Check out our careers page.


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How does Extensis maintain high employee tenure in such a hot industry?

We’ve got something we’re really proud of. Over 37% of employees have been working at Extensis for over ten years! From Accounting to Engineering to Customer Support, people really like it here. This is impressive considering that, on average, employees stick around for 3 years at tech companies according to the Society for Human Resources Management (SHRM).

Team Extensis

St. Patrick’s Day at Extensis

 

“I love representing this organization.”

Carli Edvalson, Senior Human Resources Generalist and an 11 year Extensis veteran explains why people love working at Extensis, “Many organizations talk about work-life balance, and the importance of recognizing the value of life outside of work, but not many encourage and foster that balance like Extensis does.”

Extensis believes it is important to provide employees with the balance needed to stay engaged and avoid getting burnt out.

The company also promotes learning opportunities, cross-departmental communication and keeps up on industry and employee trends in order to preserve team happiness and engagement.

Extensis at the Oregon Food Bank

Employees packaging apples at the Oregon Food Bank

 

15 years and counting…

“Extensis has been a continuously evolving organization that challenges me to stretch and at the same time supports a healthy work/life balance,” says Marisela Alzuhn. Marisela is a Marketing Manager and has been with the company for over 15 years. “I’ve also been fortunate throughout my time at Extensis to work with some amazing people who have high standards and do their best work.”

20 years and counting!

Greg LaViolette, aka the “Voice of Extensis” (he is the important voice you hear when calling Extensis), has been part of the team for 20 years! “Recognition, fun, food, and good people,” is why Extensis’s Lead Network Systems Administrator has been part of the crew for so long. “Plus, I’m the voice people hear when they call us…I can’t leave!”

Team Extensis in our Portland office

Tenure and company culture have a lot in common

“From an HR perspective, tenure is one of the most significant metrics I track, report on, and read about,” says Carli. “It’s reflective of the culture and it serves as an indicator of the level of contentment of employees at any organization.”

“I know our tenure is impressive, and it makes my job easier when I am recruiting talent to join our team. The most common question I’m asked by a perspective candidate in an interview is, ‘Why do you like working here?’ and I can answer it confidently and without hesitation,” says Carli.

 

Here, at Extensis, we develop font management and digital asset management software and we have a blast doing it. To learn more about what we do and our company culture, follow us on Twitter and Facebook. Interested in joining our team? Check out our careers page.


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Extensis Bike Challenge

Right now, all over Portland, people are riding their bikes. Of course, some of those people are Extensis employees commuting to and from the office, biking around the waterfront on their lunch breaks or tearing through a nearby gravel trail on a Saturday morning. There could be a light drizzle or a torrential downpour with thunder and lightning, yet there would still be a significant amount of Portlanders peddling their way through downtown. “The big one” could occur, yet many would not put their kick stands down and run for cover (OK, maybe an earthquake would cause a few to pump their breaks …maybe).

What are we doing about all this cycling? In cooperation with the Extensis Fit Challenge, we’ve organized an Extensis May Bike Challenge!

Bikes and more bikes

 

Our bike challenge is led by Mark Murphy, Director of Information Systems at Extensis, who is an avid bike rider and the 2015 company bike challenge winner. Mark has been a cyclist for over 19 years. One aspect he loves about Extensis is it’s bike friendly culture and easy access to Portland’s waterfront park. Mark and many others enjoy the nearby biking trails, specifically the Spring Water Corridor – a 40 mile bicycle highway.

Extensis is competing with over 800 businesses across Oregon via lovetoride.net. This site gives businesses an opportunity to not only compete, but track their mileage and see how much their efforts are reducing CO2 emissions.

Prizes are awarded! Points are earned by tracking miles and encouraging people to ride. Winners who log their trips and “encouragements” are entered into a drawing each week in May. Prizes include everything from gift certificates to PDX hot spots like Tasty n Alder and Mississippi Studios to a wine tasting for eight at Willamette Valley Vineyards.

 

Extensis bike challengeSo far, team Extensis has made a total of 179 trips which has saved over 402 kg of CO2 since May 1st.

Whether you enjoy a leisurely bike stroll with granny gear or you are saddling up for the Tour de France, Extensis makes pushing pedals a bit easier by providing bike storage, showers, lockers, also a cash incentive for biking, walking or carpooling to work instead of driving.

The challenge ends at the end of this month. Who will be the winner this year? Will the reigning champ, Mark Murphy, reign supreme once more? We’ll find out next week!

 

 

Here, at Extensis, we develop font management and digital asset management software and we have a blast doing it. To learn more about what we do and our company culture, follow us on Twitter and Facebook. Interested in joining our team? Check out our careers page.


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Extensis Gets Fit

There’s nothing better than helping people live happier, healthier lives.

In April, Extensis employees biked, walked, ran, swam, danced, hiked, and wheel posed (ouch!) their way to maintaining health and wellness by participating in Extensis’s annual Fit Challenge. So far, employees have participated in 102,943 minutes of activity. That’s 1,715 hours of fitness! Employees split up into nine teams and tracked their workout routines by using a clever app called Lucky Steps developed by Extensis’s very own font developer, Ryan Tinker. Lucky Steps works by syncing up to a Fit Bit or allowing participants to enter their activity manually and rewarding them for their efforts. Employers can choose how they want to incentivize their teams via Lucky Steps.

 

Extensis Team Culture

Font Developer, Ryan Tinker, hiking in PDX.

There’s nothing more rewarding than a reward.

Besides the obvious benefits of getting fit, Extensis gave raffle tickets to participants for every 30 minutes of activity. The more you work out, the more chances you have to win. The raffle winner (a winner was chosen for April and another winner will be chosen for May) wins 125 dollars. Bernardine Lim, Accountant, was the lucky drawing winner this month. She tracked nearly 1,007 minutes of activity- exceeding her goal of 275 minutes.

 

Healthy Workplace = Happy Employees

Extensis in Portland, Oregon

Extensis gets fit in Hood River, Oregon.

It’s not easy maintaining a healthy lifestyle, especially in Portland, Oregon. We live in beer capital USA where happy hour is plentiful and the food is actually really, really good. However, nothing compares to being active in the beautiful Pacific Northwest. We’ll enjoy our beer, wine and happy hour and stay active while doing it.

In an upward movement to build a culture based on health and wellness, Extensis will continue to encourage employees to maintain their active lifestyle by offering similar challenges. The Fit Challenge has had a positive response with over 50% employee participation. Go team!
 

Here, at Extensis, we develop font management and digital asset management software and we have a blast doing it. To learn more about what we do and our company culture, follow us on Twitter and Facebook. Interested in joining our team? Check out our careers page.


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Sons and daughters of Extensis let their creative juices flow with Fontspiration in honor of National Take Our Daughters and Sons to Work Day. With the school year ending, we knew it would be a hard time to bring kids to us, so we brought our work to them! Parents sat down with their kids to engage them in one of our biggest passions: fonts.

Kids ages 9-13 created custom typographic masterpieces using our Fontspiration app. We thought this would allow us to inspire our children. We were pleasantly wrong. They inspired us!

 

“Show us your girl power!” Kaia, age 10.

Fontspiration - Creative Design App

“The future…”Alex, age 12.

Fontspiration Creative Design App

Fontspiration Free Typeface App

“Graphic Designer in the making.” Jarod, age 13.

Free Typeface tool

“Don’t forget to rise to the stars.” Sam, age 10.

Free Typeface Tool

“Caught in a web?” Edward, age 9.

Fontspiration Free Typeface Application

“Selfies are important.” Vincent, age 10.

Fontspiration Design Tool

“Positivity.” Ryann, age 11.

Free Typeface Tool

We’re impressed! Thanks to all the kids who participated and helped us get inspired.</>

Make your masterpiece!

Learn more about Extensis’s free Fontspiration app and start creating using all kinds of fonts, colors, animation and more. Share your creations with us on Instagram or Twitter using #fontspiration.


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Extensis Volunteers at the Oregon Food Bank

Most people know Portland as a great city with great people, microbrews, coffee, and liquid sunshine (rain), but what makes Portland even better is our sense of community. For many years, Extensis has given employees paid time off for volunteering. On March 3rd, a group of about 20 Extensis employees decided to give back by volunteering at the Oregon Food Bank. Our tasks were divided into shifts.

The Oregon Food Bank

Shift 1: Put the lime in the coconut or perhaps just put the coconut in the bag.
We spent a couple hours packaging, labeling and repackaging 3,800 pounds of shredded coconut from 40 pound bales. We also may have had a few small food fights, created a mess and tried to have friendly competition to see who could package the coconut the fasted. All this activity led to creating 3,100 hundred meals for local families. What can you do with so much coconut? Make delicious, tropical granola, top off yogurt or eat it by hand as a mid-day snack. It sounds great, but many of us will be taking a few days off from anything coconut related.

 

 

Extensis at the Oregon Food Bank

Shift 2: It’s a myth. One bad apple does not spoil the whole bunch.
We took several 1,000 pound crates of apples and packaged them into individual mesh bags, which by the time you get to the bottom of the barrel – there were definitely some that were spoiled. Although mom is right about almost everything, she was wrong about one bad apple spoiling the whole bunch. We packaged over 15,500 pounds of apples which created over 13,000 meals for families in Oregon.

Both shifts generated over 16,100 meals and packaged a whooping 19,300 pounds of food!

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Thank you to the Oregon Food Bank for having us and thank you to those unheralded volunteers who help make Oregon special. Let’s all remember how blessed we are and be sure to give back more often.

For more information on the Oregon Food Bank, please visit www.oregonfoodbank.org


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Join Extensis at one of several heritage and culture events across the globe, where we will share how some of the world’s most prestigious museums use DAM to not only manage their collection objects, but also how Portfolio Server 11 integrates with Collection Management Systems (CMS) using an open API to create an effective and comprehensive collection management solution.

The “Art of DAM” tour kicked off this week at the Museums Associations Annual Conference & Exhibition in Liverpool, UK where we hosted a workshop along with Tom Bilson of the Courtauld Institute of Art titled “Developing comprehensive collection management solutions.”

Tom Bilson Presenting at the Museums Association Conference in Liverpool

Tom Bilson Presenting at the Museums Association Conference in Liverpool

The rest of the tour dates are as follows:

November 14, 2013

London, UK

Association for Historical and Fine Art Photography Conference

 

November 20-23, 2013

Montreal, Canada

Museum Computer Network  

 

November 20-22, 2013

Cologne, Germany

Exponatec

 

November 27, 2013

London, UK

Digital Asset Management for Museums Conference

 

December 2-3, 2013

Rotterdam, The Netherlands

Digital Strategies in Heritage Conference

Where Shaun Osborn from the Fitzwilliam Museum at the University of Cambridge will be presenting alongside Extensis and Adlib on CMS and DAM integration

 

May 14-15, 2014

London, UK

Museums + Heritage Show

Extensis will be sponsoring the Collections Management Theatre and providing a workshop on linking DAM with CMS

 

May 18-21, 2014

Seattle, USA

American Alliance of Museums Annual Conference

 

We look forward to seeing you there!


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