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Update: watch the webcast recording on our website.

——-

Join Extensis font expert Jim Kidwell today at 11am Pacific, 2pm Eastern as he walks through the nuts and bolts of effective font management with Suitcase Fusion.

Register to learn about:
– the basics of single user font management with Suitcase Fusion
– how to get started with Suitcase Fusion
– how to use font management to improve speed and creativity

At the end of the presentation, Jim will be available for a live Q&A. Feel free to register even if you can’t make it to the live event – we’ll email a recording of the webcast to everyone who registers.

Register For This Webcast Now

Hope you can join us!


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There are number of common challenges all teams face when it comes to sharing and managing fonts. Suitcase TeamSync allows you to curate and distribute your font library automatically across your entire team.

This new cloud-based font server makes professional font management easy so you can focus your time and energy on doing great work.

An on demand version of our latest webcast introducing TeamSync is available to watch. Check it out:

International versions of this webcast will be hosted in September, join us on the time zone and language that are most convenient for you, or register to get the recording sent to your email:

 

England, U.K.:

  • Date: September 8th, 2016
  • Time: 11:00 a.m. BST – British Summer Time / British Daylight Time
  • Presented by: Chris Stevens
  • Register here.

France:

  • Date: September 14th, 2016
  • Time: 2 p.m. CEST – Central European Summer Time
  • Presented by: Jean-Michel Laurent
  • Register here.

Germany:

  • Date: September 15th, 2016
  • Time: 11:00 a.m. CEST – Central European Summer Time
  • Presented by: Torsten Koebel
  • Register here.

 

Hope you can join us!

 


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Michael Shavalier, Director of Creative Operations joins us on September 14th for a live webcast to share SANDOW’s font management success story.

During a recent interview Michael talked about the critical role font management plays at SANDOW, and how finding the right font management solution has helped him and his team improve their efficiency and productivity.

Join us live on Wednesday, September 14th, 10:00 a.m. Pacific; 1:00 p.m. Eastern, where he delves deeper and shares best practices he used from planning to implementation.

Michael will talk about

  • the importance of brand consistency and font license compliance
  • challenges that led to the need for a font management solution
  • the most critical components to SANDOW in a font management solution
  • learnings in preparing for and implementing a font manager
  • SANDOW’s continuing journey with font management

Michael will be available for a live Q&A session after the webcast. After the webcast a recording will be emailed to everyone that registers.

To register, please follow this link.

Hope you can join us!


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Dir. of Creative Ops at SANDOW talks about font manager.

 

Font management plays a key role at SANDOW, a rapidly growing global publishing and media company with brands spanning design, luxury, fashion and beauty. SANDOW’s rapid growth not only brought an ever expanding list of brands, but with each brand their own sets of fonts. This skyrocketed SANDOW’s font collection into the tens of thousands making the need for effective font management critical.

SANDOW recently joined the Extensis family. They were using a different font management solution, but when they experienced limitations in their ability to manage groups effectively, instability with other key applications and technical support that was non-existent, they made the switch to Universal Type Server.

We sat down with Michael Shavalier, Director of Creative Operations at SANDOW to get a deeper look into his experiences with font management.

 

To hear more of Michael’s story live along with best practices he used to prepare and implement a font management solution, sign up for our webcast on Wednesday, September 14 at 10:00 AM Pacific / 1:00 PM Eastern.

 

Extensis: Can you tell us a little about your role as Director of Creative Operations?

Michael: When people ask that I tell them that I’m a former creative director, which evolved into a creative operations role. I don’t design too much anymore. In my life before SANDOW, I worked for the Village Voice’s corporate entity as their design director. I gained lot of experience there with managing art departments and production work flows across the country in 15 locations. So, I had some creative operations experience with setting things up for a lot of users, across remote locations, and adding governance and things like that.

As SANDOW evolved, they brought in a Chief Operating Officer that was looking at everything and trying to combine it into more of a universal workflow where we could gain greater efficiencies. My role at SANDOW naturally evolved as well from being involved strictly with the creative and design teams to where I now I report to our COO. I’m in charge of “creative operations,” but I have a lot of things that involve just straight up operations now.

 

Extensis: Why are fonts and managing them so important to SANDOW?

Michael: Being a publishing and media company with magazines and websites that span the globe, fonts are a key component to our business. Brand consistency and license compliance are at the top of the list where fonts are concerned.

Each brand has its own fonts, which they should be able to manage. Even though the brands are well separated, there’s a lot of synergy and cross-pollination between brands. There are separate design groups, but at the same time there is some overlap.

One of the biggest problems our designers had is when they were asked to do something across brands.  They had to load the other brand’s version of the font, and may have conflicted with other fonts on their system. Sometimes they had to spend a good deal of time trying to work through the glitches of having font conflicts which wasn’t productive or efficient. Now, with a centralized system that manages our fonts, we’re able to identify the font right away and make sure everyone is using the same version. It’s one less thing for everyone to manage. We now know across all brands which font is needed, where it is, or where it should come from and if we’ve got enough licenses. I don’t see many emails anymore saying “this brand is using this weird font, and I don’t know where to get it from”.

Designers and art directors are half of our font users with an understanding and familiarity with font management. The other half are editors, brand leads and such. Typically, the second group is where we’d find we had issues because they had the access to install fonts on their machine without the understanding that fonts are software requiring licenses to adhere to. For about eight years, it was pretty common for an advertiser to send in a font that somehow landed on one of our servers, and no one knew whether they could use it or not. It became time to think about licensing and the legal implications of using these fonts. Now, I can have a lead in each brand, usually a design director or art director, who manages the fonts for that brand by adding or taking them away. It’s allowed the non-design teams not to worry about fonts. They’re there for them.

We’ve done a couple of redesigns here in the last year. We made sure we bought enough font licenses for the brand. The nice thing is I could say, which I wasn’t able to before- when we had that redesign, the brand spent money on these expensive new fonts for their redesign purchasing the correct number of seats, and then was able to remove anyone else from being able to see or use them to maintain license compliance.

 

Extensis: What were the biggest challenges that lead you to implement a font manager?

Michael: As the company grew and became a little more corporate – taking on more and more smaller companies and brands – we had to integrate everyone. One of the problems we realized pretty quickly is, like so many startup companies, we had buckets of fonts. They were either on servers or people’s desktops, or you’d find 15 copies of the same font, or 30 copies of Helvetica but they weren’t the same. I’d venture to say we had tens of thousands of fonts. That’s including things people pulled offline from free font sites, or got on discs or from the different brands. If some designer was asked to put a cowboy style ad together and they grabbed a Giddyup, it ended up on our server, along with whatever else they grabbed at that time. Any designer here, could just get what they needed and move it somewhere because it wasn’t really locked down.

It was really causing a lot of havoc with the design teams, and it was also causing concerns about compliance.

 

Extensis: Why did you choose Universal Type Server as your font manager?

Michael: The font manager we had been using previously fell short in critical areas, in particular control in setting up users and groups, serving out fonts to them and in addition lack of technical support. Universal Type Server has given us the control we need and has excellent technical support.

 

Extensis: What are some of the features that are most critical for SANDOW?

Michael: We have a lot of remote editors in different parts of the country. A big feature for us is the ability to provide remote access to our Universal Type Server so editors can synchronize and manage fonts locally lessening the traffic load to our network. The Universal Type Client synchronizes with the Server automatically so an IT person doesn’t have to remotely access each system. This makes the process extremely efficient and saves hours of valuable IT resources.

Managing users in Universal Type Server is easy. With the way the admin console is set up, and by allowing us to tie it to Active Directory; it’s easy for our users to login with the same credentials they use for everything else. While I’m not doing full group mappings, because our security groups are a little different, using Active Directory does allow me to see any new users in the system, and to pull them through.

So more efficient access overall, and less taxing on our system, because we don’t have a bunch of people logging into the VPN to get their fonts.

 

Extensis: Where are you today with fully implementing font management at SANDOW?

Michael: Our first phase was basically to replace the other font manager for every user that was on it. We’re replacing it all now and we’re pretty close to being done. That would be at least three of our main brand groups.

 

Extensis: Looking a bit into the future, what are your next steps?

Michael: The next phase is going to be adding additional groups and users that weren’t using the other font management software, they are literally using folders of fonts. Our goal is to get Universal Type Server Clients installed across all brands. I’ve actually already built out a system to support the new users.

I have a feeling the next part of the project will be doing a lot of licensing and auditing. Utilizing the reporting features in Universal Type Server will help us sort that all out.

 

Extensis: Any parting advice for someone who needs to solve their font management challenges?

Michael: I’d carve out time to set it up for success on both the technical level and the user adoption level. There may be pain points in figuring some things out but it can be simple. I think a lot of companies, if they thought they had to go all in at the beginning, it would be too daunting. I realized early on in the project, it doesn’t have to be all in at the beginning. It’s been an ongoing project.

 

Extensis: Michael, thank you for your time and sharing your story with us.

 


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7947d7339601a6f2b0cb3c5c91d7e526Planning in advance pays off, and it’s no different when implementing a font management strategy. Join me for this Designcast where I will share best practices to help you build out a strategy that will help you:

  • Efficiently distribute your font collection
  • Keep everyone’s fonts in sync
  • Understand your team’s font usage
  • Maintain a legally licensed font collection
  • And more

 
Thursday

July 21, 2016

10:00 AM – 11:00 AM Pacfic
1:00 PM – 2:00 PM Eastern

 

I will share pro tips and key questions to get you well underway in developing your strategy, such as:

  • Who is currently buying and using fonts in your organization?
  • How many team members need access to your fonts?
  • Do you have any new production workflows that need to be supported?
  • How can a font server help ensure software compliance?

 
Join me for the webcast

 
 
 


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Webcast Recording: What’s New In Suitcase Fusion 7

In a recent webcast, Jim Kidwell reviews the new features in Suitcase Fusion 7 and provides guidance on a number of how-to questions.

Jim covers:

  • The new Adobe® After Effects® font auto-activation plug-i;
  • TypeSync – Online font storage & Syncing in the cloud;
  • Stability and reliability improvements;
  • Audience Q&A.

If you’ve got a few minutes sit down with a cup of coffee, learn about the new features in Suitcase Fusion 7 & see why it’s what Macworld calls “a powerhouse of a font manager.”

Watch the webcast here:

 

Screen Shot 2016-05-31 at 3.08.48 PM


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Every designer loves fonts. It’s likely that you have many more than you know what to do with. (fun fact: the average font collection size hovers at 4500).

SF7-LogoOn Wednesday, I’ll be hosting a Webcast to show how you can harness the power of your font collection using Suitcase Fusion 7. The Webcast will include live demos of all of the exciting new features in Suitcase Fusion 7.

The new features you will see include:

– Adobe After Effects font auto-activation plug-in
– TypeSync – Online font storage & Syncing in the cloud
– Stability and reliability improvements
– And more…

I’ll be available to answer your questions at the end of the presentation, and hope you can join me!


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WithDigital Asset Management for Retail the fast-paced nature of the retail environment, product shots, layouts, and other creative files can quickly get out of control. Without a digital asset management system to help manage assets, it can be a challenge to find what you need, when you need it.

 

1800Flowers.com put an end to this challenge, and will join me in an upcoming webcast where they will share their secrets for solving this time consuming problem.

Date: Tuesday, December 8, 2015
Time: 11:00 a.m. PST

Register here.

Presenters from 1800Flowers.com:

  • Mark Lefkin – Vice President, Creative Services
  • Michael Yi – Senior Designer, Creative Services

You’ll learn how:

  • 1800Flowers.com reinvented how they manage digital assets
  • Digital Asset Management (DAM) improves their go-to-market process
  • Digital assets can be made accessible company-wide – instantly
  • DAM dramatically reduces time spent searching for assets
  • Keyword lists and automatic tagging expedites cataloging

At the end of the presentation, Mark, Michael and I will be available for a live Q&A.

We hope you can join us for this informative discussion. A recording of the Webcast will be sent to those who register.

 

 


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Interested in seeing the new features in Portfolio 2016, our latest Digital Asset Portfolio digital asset management softwareManagement system, up close and personal? Here’s your chance!

Extensis resident DAM expert, John Arnsdorf, will showcase “What’s New in Portfolio 2016” next Wednesday, November 18, 2015, in a live webcast at 11:00a.m. PST.

John will take you on a tour of features including:

  • Version control with ability to recover previous versions
  • Secure asset storage with all-new vault catalog
  • Manage asset workflow with check-in & check-out
  • Protect file integrity with asset locking
  • Improved email collaboration in NetPublish
  • And much, much more!

At the end of the presentation, John will be available for a live Q&A. Recordings of the presentation will be sent to all those who attend.

Register today for this free webcast!

To take Portfolio 2016 for a self-guided tour, try our free 45-Day Trial.

 

 


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Hey San Francisco, New York, London and beyond—bring efficiency to font management in your Creative Cloud workflow with this free webcast.

extensis-jim-kidwell-webcast

Fonts. You love them. From cool to crazy, free and open source to extremely expensive, there are a massive number of fonts in the world. You want to collect them all for current and future projects.

Continue Reading »


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