October 17th, 2013 by Max Mabe
Have you ever read an article on digital asset management and thought ‘What did I just read’? DAMS tech is full of cryptic acronyms. I’ve been known to read around the abbreviations rather than spend time using Google or Wikipedia to decipher complex language.
If you’re reading this article there is a high chance you’ve read lots of content around digital asset management systems (DAMS). Let’s explore one of the more exciting acronyms – API.
API or Application Programming Interface offers a convenient way to share data or specific features between your Portfolio Solution and other core business systems. For example it can be used to easily add product imagery from your DAM to accompany a product SKU in a specifications data-centric application. Discover more about APIs from a previous post.
I’d also like to share how one organization is leveraging an API to work smarter and more efficiently: Courtauld Institute of Art Video
Do you currently have a process in place that could be improved by utilizing an API? Let me know in the comments section.
October 10th, 2013 by Max Mabe
We like tools that help us non-number types speak the language of our managers or accountants. If you’re like us, we’ve got you covered with a simple ‘plug-the-numbers-in’ ROI (return on investment) calculator. The tool helps explain the value of Portfolio Server to key decision makers. If you want to save time, make your work life easier for you and others by leveraging a digital asset management system, this calculator will give you the background and the numbers to help justify a purchase within your organization.
ROI is a fancy acronym used in accounting to determine where a company should invest money. Just like comparing prices on new cars for example for the best deal, companies use ROI to determine where to spend. ROI considers how much money an investment like a Portfolio Server saves or generates, minus how much it costs.
To make these evaluations easier, we’ve created a handy spreadsheet. All you have to do is plug-in the specifics on your project and company to understand your potential ROI. After some easy questions, you’ll have a ROI table that you can copy and paste into a proposal document when making your business case for Portfolio.
1- It’s just math, thankfully Excel does all the work and you can see and adjust key info to see how things flow and change.
2- Remember the hidden or often forgotten benefits of using a Portfolio solution, quicker turnaround times, more free time so employees can do more (or take lunch) both big for overall morale.
3- If you’re interested in all the calculations behind the scenes have a look here: How to calculate ROI for Digital Asset Management.
1- Start with the “Inputs” tab at the bottom and fill in the shaded boxes in the middle column. You can use the “Example Inputs” and “Example ROI Table” to see an example.
2- Next click on the “ROI Table” tab at the bottom to see a cost/benefit breakdown for your Portfolio project over five years.
Confused? Need help? Contact us.
Since the ROI calculator uses information and assumptions provided by you – results will vary depending on the information you use for your calculations. The ROI calculator is provided for your use on an “as is” basis only without any warranties of any kind.
October 2nd, 2013 by Max Mabe
Last month on our sister site DAM Learning Center (DLC) we asked our visitors to participate in a poll: Which helper application makes your life easier?
Before my assets hit Portfolio Server I use a few apps to help with the selection, naming and metadata process. Sure Portfolio can handle all or most of these tasks but sometimes I pare down before adding everything to the system.
Take the poll and see what others have to say: here
Quickly find your most commonly used files from Portfolio Server 11 Favorite Galleries.
Watch this short video to learn how to create customized Favorite Galleries that are always visible for quick access.
Finding your files is a snap with the Filtered Find Fields in Portfolio Server 11 that allow you to tailor searches for your needs.
Watch this short video to learn how to quickly access commonly searched metadata fields by selecting from a list of Filtered Find Fields when starting a new search.