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Join us for a webcast about Australian video production agency 50 Kaliber Films who is using Portfolio Server to manage media assets for Ford, BHP Billiton, Oakley, and Beijing Olympic Games.

Chief Technology Officer at 50 Kaliber Films, Evan Butson, will present on how he helped his company and clients save time by migrating to an open and scalable digital asset management system.

Learn how Evan used DAM to:

  • Implement a searchable catalog of 20,000 video assets
  • Migrate from Final Cut Server to a platform-independent system
  • Track rights management and consent information
  • Scale beyond video file management with images, PDFs and other file types

Following the presentation, Evan will be available for a live Q&A session. Join us to see how Portfolio Server can help you save time and money.

North America
December 13, 2011
1:00 PM (Pacific) / 4:00 PM (Eastern)
Duration: 1 hour, including Q & A

December 14, 2011
9:00 AM (GMT)
Duration: 1 hour, including Q & A

(A recorded webcast will be emailed to you if you register but can’t attend.)

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We’d like to bring your attention to three leading magazine publishers that are using Universal Type Server to manage and distribute fonts to their publishing groups across the globe to secure font compliance across their organizations. Washingtonian Magazine, MetroCorp and Future Publishing have selected Universal Type Server to ensure font compliance and avoid multi-million dollar font lawsuits as recently experienced by NBC

As you may know, font license agreements are just as strict as other software license agreements and come with substantial legal implications for misuse. NBC was recently served with a lawsuit for $2 Million by the Font Bureau Inc., a typographic design firm, which alleges that the network infringed the firm’s fonts in marketing material used to promote its shows.

Companies across the world rely on Universal Type Server to ensure font compliance and avoid these costly oversights.

Washingtonian Magazine, MetroCorp (publisher of Philadelphia Magazine and Boston Magazine) and Future Publishing have all recognized the benefits of a server-based solution over decentralized font management solutions in ensuring font compliance.

Ed Haynes, IT Customer Services Manager at Future Publishing states, “We publish over one hundred titles and Universal Type Server gives us consistency across all of them and provides us with font usage reporting, which is essential for us to monitor our compliance.”

As font use is a key element in the day-to-day running of these publishers, a system that ensures consistency and efficiency without inhibiting creativity is vital.

Colin McSherry, Associate Art Director/ Mac Tech Support at Philadelphia Magazine agrees, “Universal Type Server allows us to delegate a large portion of font management responsibilities to a server that monitors font compliance.”

According to Paul Chernoff, Director of Information Technology at Washingtonian Magazine “Universal Type Server makes it easy for The Washingtonian to distribute fonts used only for a specific article. Recording the font license directly in the server ensures that we don’t accidentally exceed the font’s license.”

Chernoff added, “Before we had Universal Type Server, we always bought licenses for our entire staff; Type Server has made it possible to buy fewer licenses by making font management easier.”

To learn how to keep your creative workflows safe and legal with effective font management, join Thomas Phinney (@thomasphinney), Extensis Senior Product Manager for Fonts and Typography, for this webcast recording that takes an insightful look into the world of font licensing.

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We are happy to let you know that two of the leading worldwide marketing agencies have implemented Universal Type Server to centralize and manage font use across multiple workgroups, offices and divisions.

Young & Rubicam and McCann Worldgroup, both worldwide marketing agency leaders with expansive creative teams, incorporate fonts into their work for some of the most elite global brands. Both agencies selected Universal Type Server for its superior capabilities in managing font compliance, synchronization of teams, cross-platform capabilities and proven track record in increasing efficiencies for IT staff and creative users.

With 186 offices in 90 countries, Young & Rubicam manages a high volume of fonts, as new versions arrive daily from their hundreds of customers. They replaced their multiple font repositories with Universal Type Server to better manage license usage and improve font conflict issues. Young & Rubicam achieved a conflict-free font workflow with only approved and uncorrupted fonts.

“Young & Rubicam deployed Universal Type Server as we sought a simplified way to manage fonts and ensure all of our creative users were using the same versions,” said Herman Brown – VP, Director of Technologies, Young & Rubicam. “Universal Type Server not only standardizes the way our team is using fonts, but has increased consistency and efficiency by providing a single location where our creative users can quickly access them with no question as to whether they are the right versions.”

McCann Worldgroup is the largest marketing agency network in the world. Their installation of Universal Type Server in McCann West standardized what had been a wide variety of font solutions in place on multiple platforms. McCann West achieved consistent use of fonts across six key divisions, while ensuring everyone was in sync and using approved fonts.

“At McCann West, Universal Type Server is used for all creative users, no matter what type of work is their specialty- print, web or broadcast,” said Seth Anderson, VP, IT Director, McCann West. “It is important for us that our solution works on both Mac OS X and Windows. Additionally, with 75 percent of our creative teams working exclusively on laptop computers, having the ability to keep mobile users in sync is incredibly important to us.”

Universal Type Server 2 brings together the highest performing, most scalable font server in the industry with outstanding client usability, a high-performing server and superior Active Directory Integration.

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Museums have artifacts, important historical assets, and all the material that go along with those for exhibition (images, background information, etc.). How do they store, sort & search it all? Portfolio Server, integrated with their Collections Management System (CMS), has proven to be an effective way of managing this daunting task.

“Collection management systems are great at managing object information and metadata, but only go so far when it comes to managing the corresponding digital images,” says Edward Smith, our Product Marketing Manager. “The National Museum of Ireland and the Portland Art Museum are great examples of how DAM works with CMS to provide a comprehensive collection information solution.”

“Search results are only as accurate as the data being searched,” said Richard Weinacht, Digital Image Technician at the National Museum of Ireland. “Portfolio Server ensures efficient image retrieval by importing data from accurate sources including file metadata and collection management system exports.”

“Portfolio Server also enables us to embed and display rights metadata, which informs staff of appropriate usage for each image,” says Maggie Hansen, Collections Information Manager at the Portland Art Museum.

Each Museum’s DAM implementation will be highlighted at an upcoming event:

DAM in Heritage and Culture 2011

  • Free Seminar hosted by Extensis
  • Customer Highlighted: National Museum of Ireland
  • Wednesday, March 23, 2011
  • 10a.m.- 6p.m.
  • Royal Botanic Gardens, Kew London

Museums and the Web Conference

  • Digital Asset Management Workshop, presented by Extensis and Portland Art Museum
  • Saturday April 9, 2011
  • 8:00 a.m. – 11:00 a.m.
  • Loews Philadelphia Hotel, Congress Room

And if you have not already checked it out, but are looking for DAM information, check out the DAM Learning Center for helpful tips and tools.

*Image courtesy of the National Museum of Ireland Collections.

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From Canadian National Agencies to Local Governments in the UK, government customers are leveraging Extensis Portfolio Server and NetPublish to manage, distribute and archive digital assets.

The Defence Research and Development Canada (DRDC) and Dundee City Council (UK) are two government agencies using Extensis’ Portfolio Server® and NetPublish® software to improve efficiency. With Extensis solutions, less time is spent trying to locate, manage, share and archive files. Extensis’ DAM solutions have streamlined their processes, enabled self-service web distribution, helped preserve their historical records and tracked how resources are being used—an imperative for compliance.

Defence Research and Development Canada (DRDC)—the agency that supports the scientific and technological needs of the Canadian Forces—turned to Extensis to help centralize and manage its ever-growing library of technical, scientific, military, and research images.

“Previously we saved multiple formats of each original file,” said James Clark, Photographer, Defence Research and Development Canada. “Now we use Portfolio Server’s built-in media engine to instantly convert files into any format as needed; reducing the amount of time we spend cataloging and converting images.”

“The system makes our work easier by ensuring that files are backed up to one location, and that everyone gets the files they need,” added Jim Clark. “Our main research centre holds our image catalog and NetPublish sites are used to automatically provide self-service distribution of approved assets to personnel.”

Dundee City Council (UK), City Development department is dedicated to creating a record of both public and private projects—from artworks, architecture and street scenes.

To support this initiative, Dundee City Council selected Extensis’ Portfolio Server to create a centralized resource for all images as well as preserve the history of each project.

“The department has been successfully storing image files using Extensis Portfolio for many years, building up catalogues of many thousands of images for a variety of different users and uses,” said John Gray, Planning Officer, Public Art, Dundee City Council. “Its flexibility allows for a visual database that can be designed, cross referenced and tagged allowing instant access and thorough searching, for different user perspectives. Portfolio deals with the great IT mystery to the uninitiated Data Asset Management, making huge numbers of images manageable.”

Defence Research and Development Canada (DRDC) and Dundee City Council (UK) join a long list of government agencies to implement the Extensis Portfolio Server and NetPublish solutions. Others include:

  • National Oceanic and Atmospheric Administration (US)
  • Hampshire County Council (UK)
  • Le Conseil Général (France: L’Eure, L’Aisne, Les Vosges)
  • Canada Council for the Arts (Canada)
  • Department of Communities and Disability Services Queensland (Australia)

Learn more about Portfolio Server 9.5

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Do you ever think you’ve forgotten what its all about and then *BOOM* ? Something hits you in the face and reminds you?

Well, I had one of those recently.

The scene: Dublin, Ireland

The event: The Extensis International Distributor Conference

The purpose: Educate our partners on our new products, etc.

The REAL Purpose: Have our partners tell us everything they like, want, and hope we can do for them.

I am lucky to have been asked to attend this conference on 4 separate occasions since joining the company. Prior locations include: England, France, Portugal, Italy… This year the event was held in Dublin. Well, the outskirts of Dublin- a castle, to be exact! What fun. We Americans groove out on stuff like that because…well, plainly put, we have almost no history (its all relative). But everyone seemed to enjoy it. Or maybe what they enjoyed most was the whiskey tasting and the Irish music? (Note: whiskey is from Ireland- without the ‘e’ means it’s from Scotland.)  With or without the ‘e’, it’s my kind of drink!

Some of these partners have been selling our products since before I joined the company- which says a lot about them (and possibly about Extensis). And of course there were a few new faces as well. They are the face and voice of Extensis in their respective regions, and while we are supposed to be there to educate them, it almost always turns out that they are educating us. And I guess, as you say, that’s what its really all about.

Just want to say a big thank you to everyone who attended, to our UK team that planned the shindig, and a special thank you to a really insightful customer who gave us some of his time, Richard from the National Museum of Ireland. He’s a Portfolio user and a genuine metadata guru. We really appreciate him taking the time to join us.

To that person who made that to-the-point comment while standing next to the Suit of Armor (no joke!)- you know who you are. Thanks for putting it all in perspective. I’m on it.

* Some images courtesy of the talented Aurélien (

Font Aid IV: Coming Together

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sota-fontaid-ivThe font designed to benefit Haiti relief efforts is now complete and available from a variety of font vendors. The font consists entirely of ampersands to represent people coming together. Check it out.

All proceeds of the sale go directly to Doctors Without Borders.


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Later this month, we’ll be attending this year’s Technology for Marketing & Advertising show, where we’ll be joined by our client, Dalziel and Pow, who will be presenting a session on their experiences of digital asset management and Portfolio Server. If you’d like to learn more about Dalziel and Pow’s DAM journey and pick up some DAM best practices, please join us:

23rd February 2010: 13.30 – 14.00

eCommerce & Content Management Theatre

We’ll also be presenting our font and digital asset management solutions on stand H22 throughout the show.

Technology for Marketing & Advertising is the UK’s only integrated marketing event. For more information please click here.

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Later this week, we will be exhibiting and presenting at Media Pro, the unique event for those involved in the creation, production, procurement and distribution of media and marketing communications.

We’ll be presenting a digital asset management case study and best practices session. You’ll see how BB Printing, a UK-based commercial printer uses Portfolio Server, to create an easily accessible and searchable catalog with thousands of digital files.

Presentation Agenda:
• 4th November: 10:45 – 11:15, Apple Solution Expert Theatre
• 5th November: 11:00 – 11:45, Apple Solution Expert Theatre

Also, be sure to drop by the Extensis stand (24), where we will be demonstrating both Portfolio Server and Universal Type Server. We’ll also be on hand to answer any font or digital asset management questions.

Media Pro:

  • 4-5th November
  • Old Billingsgate, London
  • Further details

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    webcast-_P9In case you missed the recent digital asset management forum in Washington D.C., we are hosting an encore webcast of the keynote presentation on October 6th.

    Attend this webcast to:

    • Learn how the National Wildlife Federation manages internal requests for the thousands of rights managed or royalty-free images in their collection.
    • See how the National Wildlife Federation successfully uses a central repository for raw materials to quickly and easily access images for brochures, PPT, and other marketing materials.
    • Understand how to create a simple self-service portal to identify a physical location of where non-digital audio and video clips are stored.


    • Featured Speaker: Karen Hignite, Records Management Manager at The National Wildlife Federation (NWF). Karen is part of the IT group that supports the National Wildlife Federation’s 18 departments, 11 regional centers and National Advocacy Center.
    • Date: Tuesday, October 6th.
    • Time: 11:00 a.m. Pacific Daylight Time, 2:00 p.m. Eastern Daylight Time
    • Cost: FREE

    Click here to register for this event.

    Karen Hignite will be available after the presentation for a live Q&A session along with host, Cindy Valladares, digital asset manager expert and Extensis Product Marketing Manager.

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