What happens when Rights Management & DAM join forces?
First of all, what is Rights Management?
Well, Rights Management is a method organizations use to ensure proper usage of licensed content. For instance, an ad campaign has a plethora of moving parts that need to be managed. From images to music and everything in between, each element can have contractual usage rights based on geography, layout, timeframe, etc. Having to navigate through complex contracts and legal documents to track down content rights for all of those parts can create a bottleneck in the creative process – sometimes bringing the whole process to a costly standstill. Rights Management software removes this bottleneck; saving time and cost.
What is the connection between Digital Asset Management and Rights Management?
If we know that Digital Asset Management gives organizations the capability to categorize, securely share, and organize assets so they can be used efficiently, then we can see how Rights Management provides critical rights clearance information to users so they know what assets they can and can’t use. The marriage between digital asset management and rights management allows organizations to be more effective in managing their content while reducing the risk of violating copyright regulations.
FADEL© ARC meets Extensis Portfolio and Voila!
Coming this summer, the FADEL ARC Connector for Extensis Portfolio will directly align DAM with Rights Management, so users can quickly see and understand the usage rights their assets have. This allows marketing teams and agencies to deliver rapid-fire campaigns without the risk of exposing their organization to litigation due to using unapproved assets.
“As organizations’ digital asset libraries grow exponentially, we are committed to introducing new innovations that enable our clients to more effectively manage their content,” said Toby Martin, Vice President of Development & Strategy at Extensis. “The need for rights management has never been greater.”
FADEL recently spoke at the Extensis Font Management and Digital Asset Management event in New York City.
To listen to their presentation and other partners who spoke at the event, please visit our Future Tech for Creative Teams resource page.
To learn more about how Digital Asset Management software can streamline your organization’s workflow by categorizing, securely sharing, and archiving content, download our free Digital Asset Management Best Practices Guide.
Collections Management Standard & Digital Asset Management Go Hand in Hand
Many in the museum and/or heritage and culture industries are familiar with SPECTRUM©; the standard for collections management procedures in the UK. SPECTRUM, developed by The Collections Trust, helps museums ensure that all related metadata is tagged appropriately.
What do Digital Asset Management and SPECTRUM have in common?
SPECTRUM Digital Asset Management custom catalogue templates (built right into Extensis Portfolio software) and automated keywords can help Heritage and Culture organisations save time and improve efficiencies by recognizing assets and making sure they are tagged correctly.
SPECTRUM 5.0 is scheduled to be released in May 2017. What does this mean for you?
We’ve teamed up with The Collections Trust to reveal new 5.0 features during an upcoming webcast. Sarah Brown, The Collections Trust Outreach Officer, will highlight what’s new in the SPECTRUM latest release. Chris Stevens, Extensis Sales Engineer, will focus on the smart keywords module, tagging metadata automatically, API, and how museums (and other H&C organisations) can connect Portfolio to their Collections Management Systems through the use of the API.
Join us! On Friday the 24th of February, 11:00 am GMT, Extensis will be hosting a joint webcast that will showcase new SPECTRUM 5.0 features and Digital Asset Management.
Part Four of Creating a Brand Style Guide
The Creating a Brand Style Guide Series is written by Pariah Burke, consultant and trainer for creative, publishing, and editorial professionals.
- Part One: “Why You Need a Media-Comprehensive Brand Style Guide.”
- Part Two: “Defining and Creating Your Logo Uses”
- Part Three: Establishing Consistent Brand Colors Across Media
Design is how you look. Type is how you sound. The tone of voice used by your type is your brand’s fonts. They need to be carefully selected, faithfully synchronized, and rigorously protected as the licensed intellectual property they are.
In the previous installment, Part 3: “Establishing Consistent Brand Colors Across Media,” we discussed the importance of color as a brand asset and identifier. You learned how to start off selecting brand colors for matching rendering in all media, using print colors as the foundation. With print-ready colors in hand, you then converted them to screen-ready RGB and ultimately hex color codes for Web- and mobile-applications. Your brand colors defined, you then learned to communicate the values and formulas of those colors, and their roles within the brand, via your organization’s brand style guide.
Fonts Give Your Brand a Tone of Voice
I’ve been quoted as having said: “People respond more to how you look and sound than to what you actually say. Design is how you look; type is how you sound.” The last statement is an axiom to keep in mind as you consider the typefaces—fonts—that represent your brand. Another aphorism I’m found of is “a typeface is the tone of voice in which the mind’s ear hears your written message.” Printed text is how your brand is represented when you aren’t there to speak for it. The fonts you use to set that text provide the tone and emotional context for your printed words. As the brand manager, you should be as meticulous in choosing and controlling the fonts used to represent your brand as the colors and imagery.
Commission a Custom Font
To truly make your brand unique you can commission a custom font. A bespoke typeface would be yours and yours alone, giving your brand a unique voice. If the idea sounds far-fetched, it isn’t; it’s quite common. Adobe, British Airways, Buccellati, Domino’s, Dwell Magazine, General Electric, HarperCollins, News Corp., Sony, Southwest Airlines, and Zazzle are just a few companies who wanted signature fonts that were genuinely signature—unique and designed to the brand. Even humble Times New Roman, the ubiquitous typeface pre-installed on every computer since 1992, was a custom font commissioned in 1931 to give its purchaser, the London newspaper, The Times, an exclusive and highly readable typeface.
Part Two of Creating a Brand Style Guide
Creating a Brand Style Guide Series is written by Pariah Burke, consultant and trainer for creative, publishing, and editorial professionals.
Part One: “Why You Need a Media-Comprehensive Brand Style Guide.”
Part Three: “Establishing Consistent Brand Colors Across Media” (coming soon)
Your logo, the harbinger of your brand and without a doubt the most crucial of your brand assets, must be protected through strict usage rules. What are those rules? Where and when do they apply? How do you best communicate those rules for consistent, controlled representation of your brand herald? You’ll answer these questions—and more in Creating a Brand Style Guide, Part 2: “Defining and Communicating Your Logo Uses.”
In the Previous Installment
In Part 1 we defined what brand means and how important it is to define a framework for the consistent, controlled representation of that brand in all media.
Protect Your Logo
Few assets are as important to your business as your logo. Creating the mark that will be the harbinger of your brand goes far beyond having a great design. Ensure it’s protectable by investigating its uniqueness as an identifying mark in your area of business. Original logo artwork may be protected through copyright, but when a design identifies a brand, as your logo does, trademark protection is far more important that copyright. Your logo must be unique and dissimilar from any other trademark or service mark used within the same class or classes of businesses. If it isn’t, you will be infringing on another trademark or service mark. Copyright allows owners to go after infringers and to license some or all rights to the copyright protected material to be used by, or become representative of, other entitles. Trademark law, however, obligates mark holders to aggressively defend the uniqueness and unapportionable nature of their logos and other marks. Failing to properly vet your logo in the marketplace could cause you to lose all rights to it—and worse.
Before you build a brand style guide for a new or recently changed brand, engage an intellectual property to ensure the originality of your logo and other protectable brand elements. Trademark law falls under the domain of the U.S. Patent and Trademark Office. As such you’ll usually find attorneys who specialize in trademarks listed under “patent law.”
September 8th, 2016 by Joscelyn Zell
One of our core mission’s with Portfolio is to extend the value of digital asset management to companies of all sizes. With the explosion of digital content in the past two decades, the need for DAM no longer just resides within large scale enterprises.
Companies and workgroups of all sizes need effective management solutions if they want to effectively manage their operational expenses, maximize the value of digital content, streamline workflows, ensure compliance, and improve productivity.
Portfolio 2016 packs the powerful features companies need for effective digital asset management, while simple to set up, easy to use, and requires little to no ongoing maintenance.
It is a great honor to have Portfolio 2016 receive this recognition from KMWorld as we continue to stay focused on bringing the value of DAM to
To learn more about Portfolio 2016 and activate a free 45-day trial, visit www.extensis.com/portfolio.
Do you use metadata to tag your photos? How many of your current photos have keywords applied?
Recently we asked our customers these questions in our DAM Survey 2016. The answers surprised us quite a bit.
73% of our customers told us that they “need more keywords applied” to their assets—and these are the people that are already invested in a DAM system! Imagine how hard it is for people without a DAM system in place to locate key assets.
Digital Asset Management software has been around for years, but like most technologies, it’s constantly evolving to meet the demands of the modern era. Over the years, one thing has become abundantly clear: if you don’t have metadata tags to search with, it’s REALLY hard to manage assets in an ever-expanding digital universe.
Here are some things NOT to do:
Hire a person to manually affix keywords to hundreds or even thousands of assets (dream job!).
Force-attach keywords to all files that meet a specific criteria (file folder location, for example) via scripting or another bulk, unintelligent mechanism.
And here’s what you SHOULD do:
Automatically attach keywords via some artificial intelligence platform where well-trained algorithms with established taxonomies can interpret the images and apply “smart” tags to them.
If only such technology existed and was readily available…
Okay, enough teasing. Portfolio 2016 now offers a Smart Keywords module that’s
powered by Clarifai, the visual recognition technology built on the most powerful artificial intelligence in the industry. Simply upload your image and Clarifai suggests smart keywords to help you tag and organize your asset within seconds. One click. It’s that easy.
Skip the excruciatingly mind-numbing process of entering keywords manually. And eliminate the human error factor of common mistakes like typos or misspelled words. Win/win.
Keywords are what make any DAM system effective. Without them, you’re just swimming in a sea of random assets. By accelerating the keyword process, Portfolio Smart Keywords creates more time, energy, and resources for you to focus on doing great work!
Join me tomorrow for a free webcast where I will explore the myriad of asset management challenges we face in our creative work. I’ll touch on topics that could make you more efficient, including:
- Creative collaboration
- File distribution & conversion
- Archiving & backup
- Getting more time in your day
Join me for the free webcast tomorrow.
It’s easy to register, and even if you’re not able to make it, we will send you a recording of the event afterward.
May 3rd, 2016 by Joscelyn Zell
If you’re evaluating digital asset management (DAM) solutions, learning about customer experiences is an important step in the process.
We sat down with Les Barker, a seasoned Digital Strategist, to get his unique perspective on the value of digital asset management, best practices, work/life balance, and more! See what he has to say in this brief video.
If you’re interested in exploring digital asset management solutions further, our 45-day free trial is a great place to get started.
To learn more about digital asset management and its benefits, hop over to our Portfolio page.
March 22nd, 2016 by Jim Kidwell
A major feature introduced with Portfolio 2016 was the addition of the Vault Catalog type (check out our :60 video demo at the end of this post). Previous to the introduction of the Vault, assets lived within the server’s directory structure. Organizing assets into folders using the operating system’s file structure has some conveniences. For example, you can just grab a file and throw it on a flash drive right from the desktop of the server. However, you can just as easily grab a whole folder of assets and trash them too. Scary thought!
Organizing assets in this manner exposes your organization unnecessarily and creates the opportunity for a major disaster. Of course, you could always recover from a previous back-up (you are diligent about keeping back-ups, right?), but that is a lot of extra effort. Why put yourself through that? You’ve painstakingly curated your collection of assets and they have real value so take every precaution to make sure they are safe and secure.
In addition to having best practices in place to limit access to the server and keeping on top of back-ups, use Vault catalogs to add an extra layer of protection for your digital asset management system.
Below are the Top 5 Benefits you’ll gain by using a Vault catalog to store your digital assets.
If you’re interested in giving Portfolio 2016 a closer look, we’ve got a 45-Day Free Trial so you can give it a test run.
March 18th, 2016 by Joscelyn Zell
Trends and observations from the Retail Business Technology Expo
Last week I joined colleagues from our Northhampton office at the massive Retail Business Technology Expo (RBTE) in London to get an up-close-and-personal look at the future of global retail. The event was held at the Olympia London Conference Center, a stunning venue which was perfectly suited for showcasing the latest innovations and technology solutions. This included our latest Digital Asset Management (DAM) system, Portfolio 2016.
If you don’t know much about digital asset management, our DAM Best Practices Guide is a perfect place to start.
The RBTE partnered with the Retail Design Expo and Retail Digital Signage Expo to create a sensory overload of color, texture, motion, dimension, and gorgeous typography—paradise for any creative professional! A few of my favorite booths are included below.
I attended a multitude of sessions to see what industry experts were saying about the future of digital retail. These are my key takeaways: